Skip to content

Doing Less to Achieve More: Streamlining Daily Tasks for Entrepreneurs

The entrepreneurial journey is a dynamic one, filled with a myriad of tasks that need attention. On the path to success, an entrepreneur may find themselves juggling a multitude of responsibilities, from planning strategy to managing employees and from customer service to financial oversight. While the ambition to be involved in every aspect of the business is commendable, it often leads to burnout and hinders the company’s overall growth.

To build a thriving business, entrepreneurs must focus on strategic tasks that leverage their unique skills and knowledge. They  aim to do less of the routine, administrative tasks that are easily delegated or automated. Here’s a look at typical daily tasks that entrepreneurs  consider doing less of:

1. Email Management

For many entrepreneurs, email is a major time sink. While it’s important to stay on top of communication, spending hours every day managing your inbox prevents you from focusing on more strategic tasks. Consider setting specific times to check your emails or delegating this task to a virtual assistant. Implementing email organization tools or techniques, such as labels, filters, or the “Inbox Zero” method, also be effective.

2. Social Media Management

Managing social media platforms is a full-time job. Although it’s important to engage with your audience and promote your brand, spending too much time on these platforms detract from other important tasks. Consider using social media management tools like Buffer or Hootsuite, which allow you to schedule posts in advance. Alternatively, hire a social media manager or outsource this task to ensure a consistent and effective social media presence.

3. Bookkeeping and Financial Tracking

While financial oversight is crucial for any business, getting caught up in the minute of daily financial tracking is overwhelming for entrepreneurs. Utilize accounting software like QuickBooks or Xero, which automate many of these tasks. You might also consider hiring a part-time accountant or bookkeeper, which will free you up to focus on your business’s financial strategy, rather than the daily details.

4. Task Management and Delegation

Entrepreneurs often find themselves in the weeds of project or task management. Spending time tracking the status of various tasks or micromanaging employees is counterproductive. Instead, consider implementing a project management tool like Asana, Trello, or These tools provide visibility into task progress, help prioritize work, and foster team collaboration, reducing the need for your constant oversight.

5. Administrative Tasks

Time-consuming administrative tasks like scheduling meetings, making travel arrangements, or data entry, while important, are not the best use of an entrepreneur’s time. These tasks often are outsourced to a virtual assistant or automated with tools like Calendly for scheduling or Zapier for process automation.

6. Doing Everything Solo

The adage “If you want something done right, do it yourself” is a pitfall for entrepreneurs. Trying to control all aspects of your business leads to burnout and stall business growth. Trusting your team, delegating tasks, and focusing on your strengths drive your business forward more effectively.

Embracing the principle of doing less to achieve more requires a mindset shift. By reassessing daily tasks and identifying opportunities for delegation or automation, entrepreneurs free up their time for strategic thinking and leadership. This not only improves productivity but also promotes a healthier work-life balance, crucial for sustaining long-term success.

The key is to remember that being busy is not the same as being productive. It’s not about doing more things; it’s about doing the right things. By focusing on tasks that leverage their unique skills and outsourcing or automating the rest, entrepreneurs drive their businesses forward more effectively and create space for innovation and growth. After all, a successful entrepreneur isn’t someone who works the hardest but someone who works the smartest.

7. Customer Service and Support

While maintaining a close connection to your customers is important, handling all customer service and support inquiries personally quickly becomes a time-consuming task. Instead, consider investing in a customer relationship management (CRM) system or customer support software, which streamline customer communication and free up time for you to focus on customer strategy and engagement. Also, training your staff or hiring a dedicated customer service team ensures high-quality support without demanding all of your attention.

8. Content Creation

Although content creation is key to marketing efforts, it’s a time-intensive task. Writing blog posts, creating social media graphics, or producing videos  eat up a significant portion of your day. Outsourcing content creation to freelancers or agencies saves you a considerable amount of time. Alternatively, you  use tools that simplify content creation, such as Canva for design or Grammarly for writing.

9. Website Maintenance

If you’re spending time updating and maintaining your website, this is another task you might want to offload. Unless you’re a web developer, chances are this task is taking longer than necessary and drawing you away from more critical duties. Employing a web maintenance service or a dedicated team member for this task will ensure your website stays up-to-date and functional without draining your time.

The aim of focusing less on these tasks isn’t about shirking responsibilities. It’s about prioritizing your time to focus on tasks that only you do—tasks that require your leadership, your strategic vision, and your unique understanding of your business. By reducing time spent on routine tasks, you’ll gain more space for activities that truly move your business forward: creating strategy, building relationships, and driving innovation. In the end, the move towards doing less of these everyday tasks will result in more growth, more success, and a more sustainable entrepreneurial journey.